Letter of Appointment

To,
[Candidate Name]
[Address Line 1, City, State, Pincode]

Subject: Appointment for the post of [Designation]

Dear [Mr./Ms. Name],

We are pleased to appoint you as [Designation] at [Company Name]. Your employment is governed by the following terms under the latest Indian Labour Laws and Company Policies:

1. Commencement & Remuneration

• Joining Date: Effective from [Date].
• Compensation: Your Annual Total Fixed Pay will be [Amount], as detailed in the Salary Breakup (Annexure A). This is compliant with the Code on Wages, 2019.

2. Leave & Statutory Benefits

You will be entitled to Leaves (Privilege, Casual, Sick) and Statutory benefits like PF, ESI, and Gratuity as per the Code on Social Security, 2020 and Company Policy.

3. Notice Period

Either party may terminate this contract by giving [Notice Period, e.g., 30 days] notice in writing or salary in lieu thereof.

MANAGERIAL APPOINTMENT LETTER

This agreement outlines the terms of your leadership role with [Company Name].

Key Terms:

Designation:	[Managerial Role]
Reporting To:	[Director/CEO Name]
Notice Period:	[90 Days]

Intellectual Property & Confidentiality

As a Manager, you will have access to trade secrets. You agree to protect all Intellectual Property. Any breach will lead to immediate termination under BNS (Bharatiya Nyaya Sanhita) and relevant IP laws.

Jurisdiction: Courts of [City] shall have exclusive jurisdiction.

PROBATIONARY APPOINTMENT

Dear [Name],

You are hereby appointed on a Probationary basis for a period of [3/6] months starting from [Date].

Evaluation & Confirmation:

Your performance will be reviewed monthly. Upon successful completion of the probation period, the Company may issue a formal Letter of Confirmation. The Company reserves the right to extend the probation period or terminate services if performance is found unsatisfactory during this window.

Notice Period (During Probation): [15 days].

Internship Engagement Letter

We are excited to welcome you as an Intern in our [Department] department.

• Duration: From [Start Date] to [End Date].
• Stipend: A consolidated amount of [INR Amount] per month.
• Nature of Engagement: This is a learning-based internship and does not constitute a guarantee of permanent employment.

Upon successful completion, you will be provided with an Internship Certificate.

ANNEXURE: GENERAL TERMS & CONDITIONS

1. Verification of Particulars

This appointment is based on the information and documents provided by you. If any declaration or information given by you is found to be false or if any material facts are suppressed, your services are liable to be terminated immediately without notice or compensation.

2. Code of Conduct & Ethics

You shall maintain the highest standards of integrity and professional ethics. You are required to comply with the Company’s Internal Code of Conduct, Prevention of Sexual Harassment (POSH) policy, and IT Security policies as amended from time to time.

3. Exclusivity of Service

During your employment, you shall devote your whole time and attention to the business of the Company. You shall not, without prior written consent, engage in any other business, “moonlighting,” or professional consultancy, whether paid or unpaid.

4. Data Protection & Privacy

In compliance with the DPDP Act, you consent to the Company collecting and processing your personal and professional data for payroll, statutory compliance, and performance management. Similarly, you agree to protect all client and company data with the utmost confidentiality.

5. Intellectual Property Rights (IPR)

All inventions, improvements, designs, software code, or works of authorship created by you during the course of employment shall be the sole and exclusive property of the Company (“Work for Hire”). You hereby waive all moral rights in favor of the Company.

6. Non-Solicitation

For a period of 12 months following the termination of your employment, you shall not, directly or indirectly, solicit or attempt to hire any employee of the Company or solicit any customers/clients with whom you dealt during your tenure.

7. Retirement Age

The age of retirement from the Company’s service is [58/60] years. Your employment will automatically terminate on the last day of the month in which you attain this age.

8. Transfers & Deputation

The Company reserves the right to transfer or depute you to any of its offices, departments, subsidiary companies, or associate concerns in India or abroad, depending on business exigencies.

9. Disciplinary Action

Misconduct, including but not limited to theft, fraud, habitual late attendance, insubordination, or breach of confidentiality, will be dealt with as per the Industrial Relations Code and may lead to summary dismissal.

10. Jurisdiction

Any legal proceedings arising out of this contract shall be subject to the exclusive jurisdiction of the courts in [City, State].

To,
Mr. Rahul Sharma
#123, 4th Main, Sahakarnagar,
Bangalore, Karnataka – 560092

Subject: Letter of Appointment for the position of Senior Associate (Compliance)

Dear Mr. Rahul,

Following our recent discussions, we are pleased to offer you an appointment with Prakasha & Co. (the “Company/Firm”) on the terms and conditions set forth below:

1. Commencement & Probation

Your employment will commence on March 01, 2026. You will be on probation for a period of six (6) months. Upon satisfactory completion of this period, your services will be confirmed in writing. During probation, either party may terminate this contract with 15 days’ notice.

2. Remuneration & Benefits

Your Total Cost to Company (CTC) will be ₹8,50,000/- (Rupees Eight Lakh Fifty Thousand Only) per annum. A detailed breakup as per the Code on Wages, 2019 is provided in Schedule I. All payments are subject to statutory deductions (TDS, PF, ESI, Professional Tax).

3. Code of Conduct & Confidentiality

You shall maintain the highest degree of confidentiality regarding client data and firm processes. In accordance with the DPDP Act and BNS, any unauthorized disclosure of confidential information or “Moonlighting” (engaging in other employment) will result in immediate summary dismissal.

4. Termination & Notice Period

Post-confirmation, either party may terminate this employment by giving 60 days’ prior notice in writing or salary in lieu thereof. The Firm reserves the right to terminate your services without notice in cases of misconduct, fraud, or negligence of duty.

5. Jurisdiction

This agreement is governed by the laws of India. Any disputes arising out of this appointment shall be subject to the exclusive jurisdiction of the courts in Bangalore, Karnataka.

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Acceptance

I, Rahul Sharma, have read and understood the terms and conditions mentioned above and hereby accept the offer.

Signature: __________________________      Date: ________________